What You'll Do

Client & Community Management

• Handle all client communication (inquiries, confirmations, reminders, follow-ups) via email

• Send calendar invites, Zoom links, and prep materials for coaching sessions and retreats

• Manage waitlists, applications, and registration for all programs (Kindred retreats, Studio cohort, novel-writing courses)

• Track payments, send invoices, log expenses, and follow up on outstanding balances

Event & Program Logistics

• Coordinate logistics for Generation Women live shows at Joe’s Pub — serve as liaison with the venue and performer contact; book photographer; handle basic customer service; update the website monthly with show links, copy, and photos; create templated images for social media (e.g., show flyer); and draft and send simple marketing emails promoting upcoming shows.

• Coordinate Kindred (Hudson Valley in-person retreat) logistics (communicate with venue, chef, and attendees; manage travel details and arrival times)

• Set up and manage Zoom meetings for all online coaching sessions

• Create and maintain program schedules, timelines, and checklists

• Support occasional special projects, including assisting with my June 2026 book launch (podcast scheduling, outreach coordination, logistics alongside our publicist and social media manager).

Systems & Operations

• Maintain organized systems for client info, program schedules, and payments (Google Calendar, spreadsheets, CRM etc.)

• Build templates for repetitive tasks (welcome emails, reminders, post-program follow-ups)

• Troubleshoot tech issues (Zoom, website forms, payment processors)

• Keep me on track with deadlines and upcoming launches

• Coordinate with bookkeeper/accountant on monthly reporting and QuickBooks categories.

Light Production & Day-Of Support

Produce Generation Women live shows (ideally in person at Joe’s Pub in New York once a month; if not local, you’ll be trained remotely on the production process and provide pre- and post-show support).

• Be available for light support during retreats and in-person events (check-ins, troubleshooting, not 24/7 on-call)

Optional

• Opportunity to act as on-site producer for Hudson Valley retreats (flat stipend + free weekend stay; must have valid driver’s license and car access).

What You Won't Do

• Social media strategy or complex content creation (the role includes basic templated image creation and posting/scheduling using provided assets or basic Canva skills, but not strategy or campaign design).

• Creative content (I handle all coaching, curriculum design, and storytelling)

• Graphic design or website building (unless you love doing it and want to)

• Casting Generation Women

Who You Are

Must-Haves:

• Extremely organized. You live in Google Calendar. Deadlines don't stress you out—they excite you.

• Proactive and detail-oriented. You see what needs to happen before I ask. You triple-check confirmations. You don't let things slip.

• Great communicator. You write clear, warm, professional emails. You're responsive, unflappable, and reliable.

• Tech-savvy. You're comfortable with Zoom, Google Workspace, Calendly, Squarespace, Quickbooks, Doodle, payment processors, etc. If you don't know a tool, you figure it out fast.

• Self-directed. You don't need hand-holding. I'll give you templates and guidance, but you take ownership and run with it.

• Aligned with the mission. You care about supporting women, queer folks, and creative communities. This work matters to you.

Nice-to-Haves:

• Experience in event production, coaching programs, or creative businesses

• Familiarity with the literary/arts world

• Based in NYC (for in-person Joe’s Pub shows and occasional meetings) or able to commute easily to NYC once a month.

• A sense of humor and a love of storytelling

The Vibe: You’re a natural organizer with a creative streak — the kind of person who builds color-coded timelines for fun but also loves being part of something meaningful. You thrive in motion, communicate with clarity, and take pride in running a beautiful, seamless process that makes big creative ideas come to life.

This isn’t an apprenticeship for writers; it’s a behind-the-scenes role for someone who loves organization, people, and creative logistics.

Logistics

Time Commitment: 15-20 hours/week (flexible schedule, some weeks lighter/heavier depending on program launches)

Pay: $30/hour (typically $1,800–$2,400/month based on 15–20 hours/week). Hours are consistent overall, with small seasonal peaks around retreats and program launches.

Work Style: Mostly remote, with occasional in-person work in NYC (monthly for Joe's Pub shows, plus 3-4x/year for Hudson Valley retreats if possible—but not required)

Start Date: ASAP (ideally early December 2025 or January 2025)

Contract: 1099 contractor to start, with potential to grow into a longer-term role as the business scales

How to Apply

Send an email to georgia@georgiaclark.com with the subject line: "Ops Manager – [Your Name]"

Include:

1. A short note (3-5 sentences) about why you're interested and what makes you a good fit and any relevant experience with creative businesses, events, or client management.”

2. Your resume or LinkedIn

3. One example of a time you organized something complicated (an event, a project, a system) and made it run smoothly

Bonus points if you:

• Have attended a Generation Women show or writers’ retreat (or know someone who has)

• Can start ASAP

• Include a joke or a fun fact about yourself (I want to know who you are, not just what you've done)

Timeline & Replies:
Applications are due Friday, November 8, 2025.
I’ll review submissions on a rolling basis and reach out to selected candidates for interviews. Due to the expected volume of applications, I may not be able to reply personally to everyone — but please know that every application will be read with care.

Why This Role Is Great

• You'll have real impact. You're not filing papers for a corporation—you're helping writers find their voice and build creative lives.

• You'll grow with the business. As we scale, there's room for you to take on more responsibility, mentor others, or specialize in areas you love.

• You'll work with someone who values you. I've been underpaid and overworked. I know what it's like. I'm building something different—where people are paid fairly and treated with respect.

• You’ll be brought into my entire ecosystem. You’ll work closely with me on every program, learning how to run a mission-driven creative business from the inside out — from systems and client experience to live events and community building. You’ll see how great ideas become seamless experiences for writers and audiences.

• You'll be part of a warm, queer, creative community. This work is joyful, meaningful, and deeply human.

About Me

I'm the internationally published author of seven novels, with my eighth dropping next year, and the founder of Generation Women, a monthly storytelling show and creative coaching practice. I've helped 600+ women and non-binary writers share their stories on stage, and I'm expanding into immersive retreats, 6-week storytelling accelerators, and two year-long novel-writing programs.

I'm queer, I'm a married mum of two little girls, I love building community, and I believe creative work should be sustainable, not soul-crushing. I'm looking for someone who shares that vision and wants to help me make it real.

Learn more: generationwomen.us